KayaCast: The Power of Good Bookkeeping to Audit-Proof Your Dispensary

One of our favorite things to do is listen to podcasts. One of our second most favorite things to do is appear on podcasts!

Betsy and I were excited to join the excellent KayaCast podcast that we recorded back in April 2023. Take a peek and listen up!

Some of the key information we covered in this episode is below.

Financial Statements: Your Business’s North Star:

One of the crucial points we emphasized was the importance of three fundamental financial statements: the income statement (profit and loss), the balance sheet, and the statement of cash flows. These statements serve as invaluable tools for guiding your cannabis business through the financial maze.

  • Income Statement (Profit and Loss): This statement offers a comprehensive view of revenue and expenses over a specified period.
  • Balance Sheet: A snapshot of a company’s assets, liabilities, and equity on a specific date, typically the last day of the previous month in monthly financial reviews.
  • Statement of Cash Flows: Often overlooked but crucial, this statement tracks the actual inflow and outflow of cash over a specific period. In an industry where cash is king, understanding cash flow is paramount.

The Challenge of 280e:

One of the most significant challenges facing cannabis businesses is the 280e tax regulation. This rule stipulates that businesses are taxed based on their gross profit, not their net income. We discussed strategies to minimize the impact of 280e, highlighting the importance of meticulous record-keeping, strong documentation, and a proactive approach. Creating a paper trail that can withstand IRS scrutiny and third-party audits is essential.

Proactive Financial Planning for Success:

Success in the cannabis industry requires proactive financial planning. We recommended creating a financial projection or budget to understand the costs associated with entering the market fully. These projections should consider best-case, middle-of-the-road, and worst-case scenarios, factoring in potential price erosion.

The Bright Future of the Cannabis Industry:

When discussing the future of the cannabis industry, we expressed our optimism. While acknowledging the industry’s ups and downs, we highlighted the ongoing evolution and opportunities in emerging markets. The cannabis industry is still in its infancy, and as new states legalize cannabis, there is ample room for growth and exploration.

Top Tips for Cannabis Business Owners:

As seasoned professionals and business owners ourselves, we offered valuable advice:

  • Regular Leadership Team Meetings: Maintain regular meetings with your leadership team to stay accountable and aligned with your business goals.
  • Create Financial Projections: Develop five-year forecasts to gain a better understanding of your business’s financial health and prepare for potential challenges.
  • Seek Professional Guidance: Early on, hire a qualified cannabis accountant to establish a solid financial foundation for your business. Good cannabis accounting practices and compliance are key to long-term success.